Ledger — Accountant Edition

Dashboard

Accountant-grade overview with year-to-date revenue, expenses, GST, tax estimates, filing dates, and missing items.

View year:

Fiscal today

Current-year control totals

Recent expense activity

Date	Vendor	Category	Entity	Amount	GST	File

Recent income activity

Date	Source	Type	Entity	Amount	GST	File

Outstanding items

CRA dates

Expense Log

Full ledger with allocation, GST, file tracking, and shared-expense splits visible in one grid.

Date	Vendor	Category	Entity	Description	File	Amount	GST rate	GST	Total	Biz %	OEC %	OEC $	APF $	Flags

Income Log

Separate revenue tracking for OEC and APF, including invoices, retainers, cash, and historical Uber income.

Date	Entity	Type	Client / Source	Invoice #	Description	File	Amount	GST rate	GST	Invoice total

OEC Fiscal (May–Apr)

Monthly corporate operating view with full category matrix, totals, and estimated small business tax.

APF Fiscal (Jan–Dec)

Monthly self-employment view with net income, CPP estimate, and personal tax estimate.

GST Tracker

Quarter-by-quarter GST collected, ITCs, and net owing or refund for OEC and APF.

Personal T1 Organizer

Medical, donations, RRSP, slips, and installments organized separately from APF but visible for the same T1 planning picture.

Tax year:

Medical & dental

Date	Provider	Receipt #	Notes	Amount	File

Charitable donations

Date	Charity	Receipt #	Notes	Amount	File

RRSP contributions

Date	Institution	Receipt #	Notes	Amount	File

TFSA tracker

Date	Institution	Reference	Notes	Contribution	Withdrawal	Transfer	File

T-slips received

Date	Slip type	Payer	Slip #	Notes	Amount	File

Tax installments paid

Date	Description	Reference	Notes	Amount	File

Personal income (from Income Log)

Income entries tagged Personal — T-slips, government benefits, other personal income

Date	Type	Source / payer	Description	Amount	File

Corporate Compensation & Shareholders

Manual entry fields for future salary, bonus, and dividend planning without a payroll engine. Use this as an accountant-ready register for shareholder ownership, compensation, and T4/T5 prep support.

Shareholder register

Name	Ownership %	Share class	Voting	Start date	Notes

Salary / bonus tracker

Pay date	Recipient	Gross	CPP wh	Tax wh	Employer CPP	Net pay	Remit date	T4 note

Dividend tracker

Declare	Pay date	Recipient	Ownership %	Type	Cash paid	T5 / resolution ref	Notes

Payroll

Employee roster, pay runs, CRA remittances, and T4 data. Pay runs auto-post to Expense Log as Salaries & Wages (GIFI 9060).

CRA rates (2024) — update annually in Settings

CPP employee: 5.95% on earnings over $3,500 to YMPE $68,500 EI employee: 1.66% up to $63,200 EI employer: 2.32% (1.4× employee) Remittance due: 15th of following month

Employee / contractor roster

Name	Type	Province	Rate	Pay freq.	Start date	Status	Notes

Pay runs

Pay date	Employee	Gross	CPP (ee)	EI (ee)	Tax wh	Net pay	Emp CPP	Emp EI	Total cost	Remit by	T4 note	Posted

CRA remittance schedule

T4 annual summary (current year)

Employee	Gross (Box 14)	CPP (Box 16)	EI (Box 18)	Tax wh (Box 22)	Net paid	Note

Vendor Dictionary

Future-entry defaults for category, entity, business-use percentage, OEC/APF split, and GST treatment.

📥 Import CSV

Vendor	Entity	Category	Biz %	OEC %	GST rate	Notes

Audit Log

Chronological record of every change to expenses, income, and vendors. Sorted newest first.

Timestamp	Type	Action	Record	Entry date	Entity	Amount	Details

Scanner

Batch receipt and invoice intake queue. Historical Uber statements stay supported, but no future Uber workflow is assumed.

Scanner URL, token, and Anthropic API key are configured in Settings → Infrastructure.

File	Status	Doc type	Vendor / Source	Category	Entity	Amount	Date	Suggested filename

Settings

All configuration lives here — branding, entities, tax rates, infrastructure, and accountant access. Changes save to KV and apply immediately.

Branding

App name

Client / owner name

Logo URL (optional)

Appearance

Auto follows your OS dark/light preference. Manual choice is saved and overrides system setting.

Entities

Corporation name (Entity 1)

Corporation short code

Corp fiscal start month

Corp tax rate

Sole prop name (Entity 2)

Sole prop short code

GST rate

GST threshold alert

Tax & personal rates

Personal marginal rate

Sole prop tax rate (T1 est.)

CPP rate

Basic personal amount

RRSP room (manual)

TFSA room (manual)

Spouse/partner amount

Other deductions (manual)

Foreign income (T1135 flag)

Payroll rates (CRA — update annually)

CPP rate (employee)

CPP YMPE (max pensionable)

CPP basic exemption

EI rate (employee)

EI max insurable earnings

EI employer multiplier

Remittance day of month

Employer CPP = employee CPP. Employer EI = employee EI × multiplier.

Home office & motor vehicle

Total home sq ft

Office sq ft

BUH % (auto)

Total km / year

Corp km

Sole prop km

Business vehicle % (auto)

Infrastructure (Advanced)

⚙️ Advanced page. Worker URLs come from DEPLOY_CONFIG in the app source. To change them, edit the source and redeploy. Tokens are entered here once and stored in KV; all subsequent devices auto-pull tokens on first connect.

Data Worker URL

Data token

Not connected

Scanner Worker URL

Scanner token

Anthropic API key

Not tested

Receipts Worker URL

Receipts token

Client code (R2 path prefix)

Not tested

Receipts are stored in Cloudflare R2 under {client-code}/{YYYY}/{MM}/{uuid}.{ext}. The receipts worker uses the same DATA_TOKEN as the data worker (you can re-use the secret). Client code becomes part of the R2 path — pick a stable lowercase slug per client and don't change it after data exists.

⚠️ Show recovery tools

Use only when KV is empty or corrupted and this device has the data you want preserved. Will destroy any data in KV that's not on this device.

The Anthropic API key is stored encrypted in KV and passed to the scanner worker per request — it never lives in Cloudflare worker secrets. Each client uses their own key.

Data encryption

Status

Unknown —

AES-256-GCM encryption happens in your browser before data leaves. The data worker only ever sees ciphertext blobs. The encryption key is derived from your DATA_TOKEN via PBKDF2 (100,000 iterations). If you lose your DATA_TOKEN, encrypted data is unrecoverable — keep a JSON backup before enabling, and again before rotating the token. Local cache (your browser) stays plaintext for performance — same trust boundary as the running app.

Accountant access

Shared password

Send the app URL and password separately to your accountant.

White-label deployment guide

To onboard a new client to Ledger Pro, follow these steps:

Create a Cloudflare KV namespace for the client (e.g. CLIENT_DATA) in the Cloudflare dashboard.
Deploy a copy of the data worker with the client's KV binding and a unique DATA_TOKEN secret.
Deploy a copy of the scanner worker (or share an existing one) with a unique SCANNER_TOKEN.
Create an R2 bucket (e.g. {client}-receipts) and deploy the receipts worker with the R2 binding and DATA_TOKEN secret.
Hand the client this HTML file hosted on Cloudflare Pages.
Client opens Settings and enters: data worker URL, data token, scanner URL, scanner token, receipts worker URL + token, client code, their own Anthropic API key.
Client configures branding (app name, owner name, logo) and entity details (corp name, sole prop name, fiscal start month, tax rates).
Client clicks Migrate local → KV to push initial data.
Optional: Client uploads a vendor CSV to seed their dictionary.
Set the accountant password and share the magic URL ?accountant=PASSWORD with their accountant.

Bulk receipt upload

For records with a filename but no attached receipt: select your saved receipt files and they'll be matched by exact filename, uploaded to R2, and linked to the corresponding expense or income record. Files with no matching record are skipped.

Select receipt files (PDF, JPG, PNG)

Data backup

Import JSON

Export JSON after every major session. Store dated backups locally.

Accountant Access

Add expense

Add income

Add vendor

Add personal item

Add corporate item

Add employee